About our crawler

If you run an Indiana town's website and saw MeetingArchiveBot in your logs, this page explains it.

What it is

Meeting Archive helps Indiana towns meet IC 5-14-1.5-2.9, which requires each archived meeting recording to link that meeting's agenda, minutes, and memoranda. Our crawler reads the agenda and minutes pages your town already publishes and matches those documents to the recording of the meeting they belong to.

Why you might see it if you are not a customer

We visit two kinds of sites. If your town hired us, we read the pages your clerk gave us. Otherwise, we may be preparing a short review of your town's meeting archive against the statute, which we send privately to the clerk-treasurer and to nobody else. We do not publish those reviews and we do not grade towns publicly. If you would rather we did not look at your site at all, say so and we will stop.

What it does

• Reads a handful of pages: agendas, minutes, and meeting documents. It does not spider your whole site.
• Downloads only public records, at a low rate.
• Identifies itself as MeetingArchiveBot/1.0 (+https://meetingarchive.org/bot; contact: ops@meetingarchive.org).
• Does not submit forms, attempt logins, or try to reach anything that is not public.

If you want it to stop

Email ops@meetingarchive.org and we will remove your pages the same day. It is worth telling your clerk first, since the town is likely relying on us for its statutory archive.