Your meetings are on YouTube. Your agendas are on your website. Nothing connects them.

Why it is worth doing at all

A resident who wants to know what the council decided watches an hour of video, then hunts for the agenda somewhere else on the website, and hopes it is the right one. Most give up. The information is all public and none of it is findable. Nobody chose that. It is what happens when the recording lives on YouTube, the paperwork lives on a website, and no one has the job of connecting them.

The law is why this is timely. It is not why it matters. It matters because a town's record of its own decisions should be usable by the people those decisions are about, and because a small town should not have a worse public record than a large one just because nobody ever sold it a system.

We read thirty Indiana towns' archives before we built this

That last one told us what this actually is. It is not a technology problem. In most towns full compliance is two pasted links per meeting plus one line in the agenda template. It does not happen because nobody owns it. So we own it.

Meeting Archive is run by Tim Hopper. Not a call center. When you email, you get the person who built it.

How it works

1. Send us two links. Your YouTube channel, and the page where you post agendas and minutes.
2. Thirty minutes on the phone. You approve our access to your channel. We confirm your boards and your meeting schedule.
3. You are done. Your archive is current the same day, back 90 days. After that you hear from us once a month.

What you get

• Nothing new after a meeting. No uploads, no logins, no per-meeting step. You record the way you already record.
• One link for your notices. Your archive page address goes in the notice template once and never changes.
• One email a month. It says every meeting is archived and linked. If something is wrong, you hear it from us before you hear it from anyone else.

What the law asks for

Indiana law (IC 5-14-1.5-2.9, effective July 2025) asks covered public bodies to live stream their meetings, keep the recording up for at least 90 days, link each archived recording to that meeting's agenda, minutes, and memoranda, and put the archive address in the meeting notice. Nearly every Indiana town solved the streaming part on its own. The linking part is the one that keeps not happening, because it is clerical work that recurs forever.

When a new recording appears we find the documents for that meeting, write the links into the video's description underneath whatever you already had there, and publish them together on your archive page. When the minutes are approved three weeks later, we go back and add them. If a recording disappears while it is still inside its 90-day window, you get an email that day.

Price

• Small town up to 3 boards$600/yr
• Standard up to 8 boards$1,200/yr
• City unlimited boards, your own domain$1,800/yr

Every plan includes all of it: document links in your descriptions, your archive page, 90-day tracking, notice text, the monthly summary, alerts, and setup done by us. Invoiced annually, payable by check or ACH like any other claim. No login to maintain, no seats to count, no per-meeting charge.

Starting out: our first towns pay $500 for year one in exchange for telling us what is wrong with it.

Ask for a review of your archive

Tell us your town and we will send back what we find: what is there, what is missing, and what the statute asks for. It goes to you and nobody else. We do not publish these and we do not grade towns publicly.

Ask for a review of your archive

Or just email ops@meetingarchive.org.